Privacy Policy for NorthTexasGivingDay.org

Effective Date: August 28, 2025

Privacy Policy for NorthTexasGivingDay.org

Effective Date: August 28, 2025

North Texas Giving Day ("we," "us," or "our"), operated by Communities Foundation of Texas (CFT), respects your privacy and is committed to protecting your personal data. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit or make donations via NorthTexasGivingDay.org and associated services. If you have any questions or concerns about this privacy policy or our practices, please contact us at support@NorthTexasGivingDay.org. 

Scope & Consent

This policy applies to all data gathered through NorthTexasGivingDay.org and any related communications or services. By using our site, including making donations, you consent to the practices outlined here. 

1. Information We Collect

a. Personal Information You Disclose: 
We collect data you voluntarily provide when interacting with our site. The personal information that we collect depends on the context of your interactions with our website. The personal information we collect may include the following:

• Name, address, email, phone number, billing/payment information, organization, and biographical details. Communities Foundation of Texas does not store full credit card details. 
• Donation amount, purpose, and transaction details.

b. Information Collected Automatically:
We gather certain information automatically when you visit our site, such as:

• IP address
• Device and browser details
• Usage patterns, pages visited, and other diagnostic data

2. How We Use Your Information

We process your personal information for purposes including:

• Completing donation transactions and verifying identities
• Communicating updates, receipts, or changes to policies
• Email marketing about North Texas Giving Day campaigns. You can unsubscribe from these at any time by using the link in our emails or contacting us directly. Unsubscribing from marketing emails will not affect your ability to use this site or make donations. 
• Guiding our digital media strategy, planning, and buying. Paid digital channels include Facebook, Instagram, and Programmatic Display. 
• Ensuring site security and detecting fraud
• Analyzing website usage to improve functionality and user experience
• Complying with legal obligations and enforcing site terms 

3. Sharing Your Information

We do not sell or trade donor names or personal data. We may share your information:

• With third-party payment processors or platforms, solely to complete donation transactions.
• With associated organizations running Giving Day campaigns. We will share your name, contact information, and donation details with the nonprofit(s) you choose to support, as needed for them to process your contribution and acknowledge your gift. If you designate your donation as anonymous, we will honor your request by withholding your personal information from the recipient organization, except where required by law or for internal recordkeeping. 
• When legally required, or to protect rights, safety, or property.

4. Data Retention & Deletion

We retain personal data only as long as necessary for the purposes outlined above or as required by law. Upon written request, we’ll delete your data in accordance with applicable regulations. In some cases, data may be retained in a segregated form for legal backup or audit purposes.

5. Children’s Privacy

Our services are not intended for individuals under 18. If we learn we’ve collected data from someone underage, we’ll promptly remove that information.

6. Your Rights

Depending on the jurisdiction, you may have rights such as:

• Accessing or correcting your personal data
• Requesting the deletion of your information
• Learning whether we have shared your data and with whom
• Opting out of certain processing, especially for marketing purposes

To exercise these rights, contact us as described below. We may request verification to honor such requests securely.

7. Security

We employ commercially reasonable measures to safeguard your data against unauthorized access, alteration, or disclosure. This includes encryption, secure access controls, and privacy-by-design principles.

8. Third-Party Services & Links

Our site may contain links to third-party services or sites (e.g., participating organization’s websites for external donation processing). Their practices are governed by their own privacy policies. If you provide information to third parties, that information is processed under their terms. Use of third-party links is at your discretion.

9. Notice for Tracking Tools

We use third-party analytics tools, including Microsoft Clarity and Google Analytics, to help us understand how visitors interact with our website and to improve user experience, site performance, and security. These tools use cookies and other technologies to collect data such as:

• Pages viewed and actions taken on the site
• Browser type, operating system, and screen size
• Mouse movements, scrolling, and clicks (session replay)
• IP address and approximate geolocation

This information is aggregated and anonymized before being used for analysis. Clarity may also use this data to improve its own services, as described in the Microsoft Privacy Statement. Screen recordings may include interactions with page content, but always mask form inputs to avoid collecting or exposing sensitive data.

You can learn more about how Microsoft Clarity collects and processes data at https://clarity.microsoft.com/terms.

If you wish to limit or disable tracking, you can adjust your browser settings to block cookies or use tools that prevent tracking technologies.

10. Updates to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you via this page or email if material changes occur. Your continued use of the site after the effective date of the changes constitutes your acceptance of the updated policy.

Contact Us

For questions, concerns, or to exercise your rights, please contact: 
Email: support@NorthTexasGivingDay.org  
Mail: 5500 Caruth Haven Lane, Dallas, Texas 75225        

North Texas Giving Day ("we," "us," or "our"), operated by Communities Foundation of Texas (CFT), respects your privacy and is committed to protecting your personal data. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit or make donations via NorthTexasGivingDay.org and associated services. If you have any questions or concerns about this privacy policy or our practices, please contact us at support@NorthTexasGivingDay.org. 

Scope & Consent

This policy applies to all data gathered through NorthTexasGivingDay.org and any related communications or services. By using our site, including making donations, you consent to the practices outlined here. 

1. Information We Collect

a. Personal Information You Disclose: 
We collect data you voluntarily provide when interacting with our site. The personal information that we collect depends on the context of your interactions with our website. The personal information we collect may include the following:

• Name, address, email, phone number, billing/payment information, organization, and biographical details. Communities Foundation of Texas does not store full credit card details. 
• Donation amount, purpose, and transaction details.

b. Information Collected Automatically:
We gather certain information automatically when you visit our site, such as:

• IP address
• Device and browser details
• Usage patterns, pages visited, and other diagnostic data

2. How We Use Your Information

We process your personal information for purposes including:

• Completing donation transactions and verifying identities
• Communicating updates, receipts, or changes to policies
• Email marketing about North Texas Giving Day campaigns. You can unsubscribe from these at any time by using the link in our emails or contacting us directly. Unsubscribing from marketing emails will not affect your ability to use this site or make donations. 
• Guiding our digital media strategy, planning, and buying. Paid digital channels include Facebook, Instagram, and Programmatic Display. 
• Ensuring site security and detecting fraud
• Analyzing website usage to improve functionality and user experience
• Complying with legal obligations and enforcing site terms 

3. Sharing Your Information

We do not sell or trade donor names or personal data. We may share your information:

• With third-party payment processors or platforms, solely to complete donation transactions.
• With associated organizations running Giving Day campaigns. We will share your name, contact information, and donation details with the nonprofit(s) you choose to support, as needed for them to process your contribution and acknowledge your gift. If you designate your donation as anonymous, we will honor your request by withholding your personal information from the recipient organization, except where required by law or for internal recordkeeping. 
• When legally required, or to protect rights, safety, or property.

4. Data Retention & Deletion

We retain personal data only as long as necessary for the purposes outlined above or as required by law. Upon written request, we’ll delete your data in accordance with applicable regulations. In some cases, data may be retained in a segregated form for legal backup or audit purposes.

5. Children’s Privacy

Our services are not intended for individuals under 18. If we learn we’ve collected data from someone underage, we’ll promptly remove that information.

6. Your Rights

Depending on the jurisdiction, you may have rights such as:

• Accessing or correcting your personal data
• Requesting the deletion of your information
• Learning whether we have shared your data and with whom
• Opting out of certain processing, especially for marketing purposes

To exercise these rights, contact us as described below. We may request verification to honor such requests securely.

7. Security

We employ commercially reasonable measures to safeguard your data against unauthorized access, alteration, or disclosure. This includes encryption, secure access controls, and privacy-by-design principles.

8. Third-Party Services & Links

Our site may contain links to third-party services or sites (e.g., participating organization’s websites for external donation processing). Their practices are governed by their own privacy policies. If you provide information to third parties, that information is processed under their terms. Use of third-party links is at your discretion.

9. Notice for Tracking Tools

We use third-party analytics tools, including Microsoft Clarity and Google Analytics, to help us understand how visitors interact with our website and to improve user experience, site performance, and security. These tools use cookies and other technologies to collect data such as:

• Pages viewed and actions taken on the site
• Browser type, operating system, and screen size
• Mouse movements, scrolling, and clicks (session replay)
• IP address and approximate geolocation

This information is aggregated and anonymized before being used for analysis. Clarity may also use this data to improve its own services, as described in the Microsoft Privacy Statement. Screen recordings may include interactions with page content, but always mask form inputs to avoid collecting or exposing sensitive data.

You can learn more about how Microsoft Clarity collects and processes data at https://clarity.microsoft.com/terms.

If you wish to limit or disable tracking, you can adjust your browser settings to block cookies or use tools that prevent tracking technologies.

10. Updates to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you via this page or email if material changes occur. Your continued use of the site after the effective date of the changes constitutes your acceptance of the updated policy.

Contact Us

For questions, concerns, or to exercise your rights, please contact: 
Email: support@NorthTexasGivingDay.org  
Mail: 5500 Caruth Haven Lane, Dallas, Texas 75225